Order Your Record from Government Criminal Record Databases Many local, county, and federal databases are accessible to the public. Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. Still, some of the most common criteria that are included in a report might have: Employment history - professional credentials and experience. Staff and others will use ORCHARDS for background checks starting Friday, July 31, 2020. bcu.qed@odhsoha.oregon.gov, Fingerprint information for BCU background checks: bcu.fp.info@odhsoha.oregon.gov, Adam Walsh and Family First Prevention Services Act background checks, and requests for Oregon Login For assistance please contact the Background Check Unit at 888-272-5545 or email bcu.info@odhsoha.oregon.gov Effective 03/01/2016: to make sure you have the best experience possible, the OR BCU system will support only the most up-to-date version of the following internet browsers: Google Chrome Mozilla Firefox Internet Explorer Safari If your agency anticipates fingerprinting 100 or more SIs each year, you can work with FieldPrint to set up monthly invoicing. Scroll down and click on the form that you want to review and print. If you are a subject individual and you received a notice that your background check resulted in "Denied" or "Restricted Approval," the notice . A Qualified Entity Designee (QED) is needed in order to submit a criminal history check into ORCHARDS (Oregon Criminal History & Abuse Records Database System, formerly CRIMs). You may have to repay payments you have already received. Fingerprints may be required as part of the check. Agency: Phone number: DHS Background Check Unit 503-378-5470 Date form rcvd: DHS hearing representative: Representative signature: Date signed: DHS 0299HR (10/09 . Authorizing statute for Department of Administrative Services to implement rules on criminal records check processes in Oregon. 12. Effective 1/5/2016. BCU will notifystakeholders when there is amoratorium on hard cards with rolled fingerprints. This option can be used for SIs currently outside the U.S., or if your SI does not have access toFieldPrint or other Livescan option. 125-007-0220 Information Required (1) An SI may be required to provide identification and information to have a criminal records check completed including, but not limited to; (a) Legal name and aliases; (b) Date of birth; (c) Address and recent residency information; (d) Driver license or identification card information; Other documents that the SI will see when completing the Authorization and Disclosure are available to you in ORCHARDS, in the Help Section. BCU is relying heavily on videos for training of all users of ORCHARDS. In order to perform the criminal records check and abuse checks included in a background check, BCU must have authorization from the SI. The disclosure of your Social Security number (SSN) is optional. You may also e-mail These rules cover criminal records checks on ODHS employees, volunteers under the direction and control of ODHS, and certain contractors. The associated procedures provide more detail on the process for ODHS|OHA employees, volunteers, contractors and institution applicants. To find a QED, check your local Community Developmental Disability Program (CDDP) office; More information on ORCHARDS training from the Department of Human Services Background Check Unit (BCU) for background checks: the QED is usually your contact for doing this background check. If an SI is out of the U.S. when fingerprinting is required, a hard card with rolled fingerprints may be necessary. For these SIs, their agency may have an agreement to offer these services. BCU also checks abuse registries which hold records of reported perpetrators of abuse against children and vulnerable individuals Depending on the position your background check is for, BCU may checks all types of abuse regardless of how long ago it occurred, or limited types of abuse since 2010. In this group, if an SI is approved to work for one in-home care agency, they will be immediately hirable for another in-home care agency. Please download the rules above for details; this, If a subject individual has one or more potentially disqualifying convictions or conditions ODHS|OHA must conduct a weighing test. You must be 18 years of age or within six weeks of turning 18 to apply online. Faxed subpoenas will not be accepted. After receiving an approval for a background check through the Background Check Unit (BCU), some subject individuals ( SIs) have Portability. Use of ORCHARDS is only available for individuals subject to BCUs statutes and administrative rules (see Policies and Rules) or for organizations or businesses under the Clearinghouse (see Clearinghouse)., Note for all users submitting background check requests into ORCHARDS. To provide the SI privacy and time to enter the authorization and any disclosures, as well as to remove any liability from you in seeing the SIs disclosures, the SI has special access to ORCHARDS. Effective 12/17/2021 (permanent rules), Abuse Checks for Department Employees and VolunteersOAR407-007-0400 through 0460Effective 2/10/2020 (permanent rules), Background Checks for the Oregon Health AuthorityOAR 943-007-0001 to 943-007-0501Effective 2/10/2020 (permanent rules), Criminal Records Checks and Abuse ChecksOAR 407-007-0200 to 407-007-0370, Background Check Registry and PortabilityOAR 407-007-0600 to 407-007-0640Effective 12/17/2021 (permanent rules), Criminal History Check for Oregon Health Authority ProvidersOAR 943-007-0001 to 943-007-0501Effective 2/10/2020 (permanent rules). These businesses range from fulltime fingerprint technicians to packaging and shipping businesses that do fingerprinting as a side business. Adult foster homes licensed in Oregon for: Seniors and individuals with physical disabilities through ODHS Aging and People with Disabilities, Adults with developmental disabilities through ODHS Intellectual and Developmental Disabilities Services, Adults with behavioral health disorders through OHA Health Services Division, Behavioral Services, Homecare workers and personal support workers for seniors, developmental disabilities clients, and behavioralhealth clients, All DD adult and child facilities, organizations and providers (with the exception of employees and volunteers at community DD programs and DD brokerages). Children, Adults and Families Policy Title: Criminal History Checks for System of Care Contractors - OAR Policy Number: III-D.1.1.2 413-330-0085 thru 0098 Effective Date: 06-01-2004 Approved By: on file Date Approved: Reference(s): 2/1/2023-BCU has updated the following pages: The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. (See update in SB 280 link at top of this page). For providers subject to a background check through BCU, see OAR 407-007-0250(10). Formatted copies of Background Check Unit rules are available to The term also includes employees and volunteers of ODHS and OHA and many persons or employees of organizations contracting with these agencies. If you don't list everyone who is required, your application will be failed. ORCHARDS was developed on behalf of the Centers for Medicare and Medicaid Services for the National Background Check Program(NBCP). Follow the directions carefully in the letter and the email notification the qualified entity designee receives regarding fingerprinting. Court cases, arrests, or convictions - confirm if any criminal history. The administrative rules require that most staff and provider contacts who process background check information must successfully complete training to become a Qualified Entity Designee (QED). In addition, information may be obtained through the Driver and Motor Vehicle Services Division (DMV), court records, and other states' data systems. bcu.info@odhsoha.oregon.gov.. It is up to your agency whether the agency or the SI pays this cost. Updates and current news regarding ORCHARDS areavailable to users on its Home page after logging in. These rules implement ORS 443-006, augmenting BCUs Oregon Criminal History and Abuse Records Data System (ORCHARDS) to include a searchable online registry of individuals with completed background checks who work or seek to work as homecare workers, or eligible to work in certain facilities. ORS 443.004 impacting the criminal records check process. eSubscribe to the Background Check website. 11. Mail to the Direct Pay Unit at P.O. The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. FieldPrint is a national corporation and provides fingerprinting services for BCU in any state where an SIcurrently resides. The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. To request a record of Oregon arrests and convictions from the Oregon State Police, a person has to provide a set of fingerprints, payment and a request to the Oregon State Police. OAR 125-007- 0200 to 407-007-0230 Department of Administrative Services administrative rules governing criminal records checks. For subject individuals and other providers licensed, certified or otherwise regulated by the Oregon Department of Human Services or the Oregon Health Authority, there ARE 5-year, 10-year, and permanent review conviction tiers; convictions are considered potentially disqualifying according to when they occurred in relation to the date the background check was submitted to BCU. See this. You can complete your authorization and any disclosures for the background check on a computer or other device (table or smart phone). Criminal History Check. See in particular OAR 943-007-0001(2) and 943-007-0501. adam-walsh.oregon@odhsoha.oregon.gov, BCU Clearinghouse: Subject individuals (SIs) may be required to have a fingerprint-based check as part of the Background Check Unit (BCU) criminal records check. Certain criteria to be weighed for potentially disqualifying abuse; what can be challenged in contested case hearing. 12. We have had many features customized for Oregon which have now led to new innovations for other states. Contractors for Oregon State Hospital, Stabilization and Crisis Unit, and any ODHS or OHA contracted secure Residential Treatment Facility are also subject to these rules. If you are applying for a job and your background check is processed by the ODHS Background Check Unit, you will need an email address. An SI with Portability may use this background check approval for other positions and placements which require a background check under BCU's statutes and administrative rules. 2/1/2023-BCU has updated the following pages: The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. ORCHARDS is more secure and easier to use than our previous system, CRIMS, and provides more options to the users and subject individuals. The Fair Credit Reporting Act (FCRA) is a federal regulation that Oregon employers must follow when running employment background checks. For additional information about the BCU Clearinghouse, contact bcu.clearinghouse @odhsoha.oregon.gov . Central Background Check Registry webpage., 700 Summer St NE, Ste 350Salem, OR 97301, Phone: 800-556-6616Email:occ.customerservice@ode.oregon.gov, Early Learning Division Office of Child Care, Central Background Check Registry webpage, All employees and staff who work in the child care facility, Substitute caregivers who provide care when the primary caregivers are not available, All members of the household where care is provided, including the parent, if the parent and provider live together, All visitors who may have unsupervised access to children in care in the place where care is provided. 11/02/2022 - BCU has published new ORCHARDS videos. The Background Check Unit provides background check services and support to all Oregon Department of Human Services (ODHS) programs and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified ORCHARDS checklist. Fingerprints may be required. Table 1: HHA Background Check Requirements by State . State criminal background check for RI (also known as the BCI) ( If fingerprints were conducted in RI, the state check is included in the national. Contact Public Records at 503-823-0756 to see if service can be completed via email or U.S. mail. . As of May 1, 2022: Fingerprints for all other QEandproviders with variance are no longer suspended. For more informationon backgroundchecks, please visit the Ting Vit / Vietnamese. To request a hearing, please use the form below. Any criminal convictions occurring subsequent to the initial background Background Checks for the Oregon Health Authority OAR 943-007-0001 to 943-007-0501 Effective 2/10/2020 (permanent rules) These rules cover criminal records checks on OHA employees, volunteers under the direction and control of OHA, and certain contractors, incorporating the ODHS rules by proxy.
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